SCTC Procedures

Southern Crescent Technical College (SCTC) abides by all the policies, procedures, and guidelines established by the State Board of the Technical College System of Georgia (TCSG): TCSG Policy Manual The State Board Policies and TCSG Procedures can be found by clicking the following links below: SCTC utilizes local procedures as needed in day-to-day operations to support the implementation of the TCSG State Board Policy.

Introduction

• 1.1. Policy: TCSG Policy Development, Approval and Review
• 1.1.p. Procedure: TCSG Policy Development, Approval and Review
• 1.1.p.1. : TCSG O.C.G.A. Powers of Board
• 1.1.p.2. : TCSG O.C.G.A. TCSG Powers and Duties

Mission & System of Governance

Section 2.1 State Board Governance

• 2.1.1. Policy: TCSG Statement of Equal Opportunity
• 2.1.2. Policy: TCSG Mission Statement
• 2.1.3. Policy: TCSG State Board Responsibilities and Authority
• 2.1.4. Policy: TCSG State Board Bylaws
• 2.1.5. Policy: TCSG Compensation and Expenses
• 2.1.6. Policy: TCSG Ethical Responsibilities
• 2.1.7. Policy: TCSG President Emeriti
• 2.1.7.p. Procedure: TCSG President Emeritus Designation
• 2.1.8. Policy: TCSG Naming of Buildings, Grounds or Programs
• 2.1.8.p. Procedure: TCSG Naming of Buildings, Grounds or Programs
  • TCSG 2.1.8p: SCTC Procedure - Naming of Buildings, Grounds, or Programs

Section 2.2 Office of the Commissioner

• 2.2.1. Policy: TCSG Commissioner Responsibilities and Authority
• 2.2.2. Policy: TCSG Agency Strategic Planning

Section 2.3 Technical Colleges

• 2.3.1. Policy: TCSG Employment of Presidents
• 2.3.1.p. Procedure: TCSG Appointment of Presidents
• 2.3.2. Policy: TCSG Responsibilities and Authority of Technical College Presidents
• 2.3.2.p. Procedure: TCSG Presidential Responsibilities
• 2.3.3. Policy: TCSG College Strategic Planning
• 2.3.3.p. Procedure: TCSG College Strategic Planning
• 2.3.4. Policy: TCSG Technical College Accreditation
• 2.3.5. Policy: TCSG Technical College Substantive Change Reporting
  • TCSG 2.3.5.1 Policy: SCTC Procedure - Substantive Change
• 2.3.6. Policy: TCSG Accreditation Reporting Standards
  • TCSG 2.3.6 Policy: SCTC Procedure - Accreditation Reporting Standards

Section 2.4 Local Board of Directors

• 2.4.1. Policy: TCSG Local Board Responsibilities and Authority
• 2.4.3.p. Procedure: TCSG Compensation and Expenses
• 2.4. Procedure: TCSG Local Board Member Emeritus
• 2.4.5.p. Procedure: TCSG Approving Technical College Local Board Members

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Administration

Section 3.1 Budget and Accounting

• 3.1.1. Policy: TCSG Financial Overview
• 3.1.2. Policy: TCSG Annual Budget Requests and Operating Budgets
• 3.1.3. Policy: TCSG Transfer of Funds Among Technical Colleges
• 3.1.4. Policy: TCSG Accounting System
• 3.1.5. Policy: TCSG Contract Management
• 3.1.6. Policy: TCSG Payroll System
• 3.1.7. Policy: TCSG Enterprise Funds
• 3.1.8. Policy: TCSG Audits
• 3.1.8.p. Procedure: TCSG State Board Audit Resolution Process
• 3.1.9. Policy: TCSG Bank Accounts
• 3.1.10. Policy: TCSG Petty Cash Funds
• 3.1.11. Policy: TCSG Georgia Sales and Use Tax
• 3.1.12. Policy: TCSG Cooperative Nonprofit Organizations
• 3.1.13. Policy: TCSG Personal Checks
• 3.1.13.p. Procedure: TCSG Debt Collection Contract - College's Unpaid Debt
• 3.1.14. Policy: TCSG Indirect Cost Rate
• 3.1.16. Policy: TCSG Purchasing
• 3.1.16.p.1. Procedure: TCSG Purchasing Bond-Funded Goods & Services
• 3.1.16.p.2. Procedure: TCSG Purchasing Non-Bond-Funded Goods & Services

Section 3.2 Copyright, Intellectual Property Protection

• 3.2.1. Policy: TCSG Intellectual Property
• 3.2.2.p. Procedure: TCSG HEOA P2P Unauthorized File Sharing Prevention Compliance
• 3.2. Procedure: TCSG Patentable or Copyrightable Materials

Section 3.3 Operations

• 3.3.1. Policy: TCSG Maintenance for Campus Facilities
  • TCSG 3.3.1 p1: SCTC Procedure - Maintenance for Campus Facilities
• 3.3.2. Policy: TCSG Use of Vehicles
• 3.3.2.p. Procedure: TCSG DOAS Motor Pool
• 3.3.3. Policy: TCSG Use of Campus Facilities
• 3.3.4.p. Procedure: TCSG Acceptable Computer and Internet Use
• 3.3.5. Policy: TCSG Use of Telecommunications Equipment
• 3.3.6. Policy: TCSG Alcohol on Campus
• 3.3.6.p. Procedure: TCSG Use of Alcoholic Beverages on Campus
• 3.3.7. Policy: TCSG Tobacco Use
• 3.3.8. Policy: TCSG Records Management
• 3.3.9. Policy: TCSG Inventory Management
• 3.3.10. Policy: TCSG Firearms, Weapons, and Explosives
• 3.3.11. Policy: TCSG Severe Inclement Weather
• 3.3.11.p. Procedure: TCSG Severe Inclement Weather
• 3.3.12. Policy: TCSG Real Property Acquisitions and Leases
• 3.3.13.p. Procedure: TCSG Business Email Archiving, Retention, and Investigation Procedure
• 3.3.14.p. Procedure: TCSG Open Records Act
• 3.3.15. Policy: TCSG Environmental Protection
• 3.3.16.p. Procedure: TCSG Identity Theft Prevention

Section 3.4 Emergency Preparedness

• 3.4.1. Policy: TCSG Emergency Preparedness, Health, Safety and Security
• 3.4.1.p.1. Procedure: TCSG Emergency Operations Plan
• 3.4.1.p.2. Procedure: TCSG Business Continuity Plan
• 3.4.1.p.3. Procedure: TCSG Exposure Control Plan
• 3.4.1.p.4. Procedure: TCSG Hazard Communication Program Plan and Hazardous Chemical Inventory
• 3.4.1.p.5. Procedure: TCSG Security

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Human Resources

Section 4.1 Employment Guidelines and Processes

• 4.1.1. Policy: TCSG Recruiting and Hiring
• 4.1.1.p.1. Procedure: TCSG Recruitment
• 4.1.1.p.2. Procedure: TCSG Intrasystem Recruitment
• 4.1.1.p.3. Procedure: TCSG Interviewing and Selection Guidelines
• 4.1.2.p. Procedure: TCSG Verifying Employment Eligibility
• 4.1.3. Policy: TCSG Job Descriptions
• 4.1.4.p. Procedure: TCSG Categories of Employment
• 4.1.5. Policy: TCSG Verification of Employment
• 4.1.6. Policy: TCSG Employment Contracts
• 4.1.7. Policy: TCSG Personnel Files
• 4.1.7.p. Procedure: TCSG Collection, Retention and Release of Employment Records
• 4.1.8. Policy: TCSG Instructional Staff Work Assignments
• 4.1.8. Procedure: TCSG Instructional Staff Work Assignments
• 4.1.9. Policy: TCSG Background Investigations
• 4.1.9.p. Procedure: TCSG Background Investigations
• 4.1.10. Policy: TCSG Reduction in Force
• 4.1.10.p. Procedure: TCSG Reduction in Force

Section 4.2 Work Hours and Schedules

• 4.2.1. Policy: TCSG Working Hours, Overtime, and Compensatory Time
• 4.2.1.p. Procedure: TCSG Working Hours, Overtime, and Compensatory Time
• 4.2.2. Policy: TCSG Official Business Hours and Work Schedules
• 4.2.2.p.1. Procedure: TCSG Official Business Hours and Work Schedules
• 4.2.2.p.2. Procedure: TCSG Work Away

Section 4.3 Employee Ethics and Standards of Conduct

• 4.3.1.p. Procedure: TCSG Unlawful Discrimination, Harassment and Retaliation in Employment
• 4.3.2. Policy: TCSG Ethics and Standards of Conduct for Employees
• 4.3.2.p.1. Procedure: TCSG Ethical Responsibilities of Employees
• 4.3.2.p.2. Procedure: TCSG Consensual Relations
• 4.3.2.p.3. Procedure: TCSG Gifts, Honoraria, and Expenses
• 4.3.2.p.4. Procedure: TCSG Standards of Business Conduct
• 4.3.2.p.5. Procedure: TCSG Political Activities and Election Campaigns
• 4.3.2.p.6. Procedure: TCSG Other Employment Procedure
• 4.3.2.p.7. Procedure: TCSG Children in the Workplace
• 4.3.3.p. Procedure: TCSG Workplace Violence
• 4.3.4. Policy: TCSG Employment of Relatives

Section 4.4 Employee Performance Management

• 4.4.1. Policy: TCSG Positive Discipline
• 4.4.1.p. Procedure: TCSG Positive Discipline
• 4.4.2.p. Procedure: TCSG Adverse Employment Actions
• 4.4.3. Policy: TCSG Employee Complaint Resolution Policy
• 4.4.3.p. Procedure: TCSG Employee Complaint Resolution Procedure
• 4.4.4. Policy: TCSG Performance Management
• 4.4.4.p. Procedure: TCSG Performance Management

Section 4.5 Employee Leave

• 4.5.1.p. Procedure: TCSG Family and Medical Leave Act Leave
• 4.5.2. Policy: TCSG Leave
• 4.5.2.p.1. Procedure: TCSG Miscellaneous Leave
• 4.5.2.p.2. Procedure: TCSG Leave Donation
• 4.5.2.p.3. Procedure: TCSG Court Leave
• 4.5.2.p.4. Procedure: TCSG Annual, Sick, and Personal Leave
• 4.5.2.p.5. Procedure: TCSG Authorized and Contingent Leaves of Absence Without Pay
• 4.5.2.p.6. Procedure: TCSG Military Leave
• 4.5.3. Policy: TCSG Holidays
• 4.5.3. Procedure: TCSG Holidays

Section 4.6 Employee Medical Program

• 4.6.1. Policy: TCSG Medical and Physical Examination Program
• 4.6.1.p. Procedure: TCSG Medical and Physical Examination Program (MAPEP)
• 4.6.2.p. Procedure: TCSG Reasonable Accommodations in Employment

Section 4.7 Employee Travel

• 4.7.1. Policy: TCSG Travel
• 4.7.2. Procedure: TCSG Driver Qualification

Section 4.8 Drug/Alcohol Free Workplace

• 4.8.1. Policy: TCSG Drug-Free Workplace
• 4.8.1.p.1. Procedure: TCSG Drug and Alcohol Testing: Non-U.S. DOT and FMCSA Regulated Positions
• 4.8.1.p.2. Procedure: TCSG Drug Testing: U.S. DOT and FMCSA Regulated Positions

Section 4.9 Employee Compensation and Related Benefits

• 4.9.1. Policy: TCSG Retirement
• 4.9.1.p. Procedure: TCSG Retirement
• 4.9.2. Policy: TCSG Flexible Benefits Programs
• 4.9.3. Policy: TCSG Tuition Remission and Reimbursement for Approved Staff Development
• 4.9.4.p. Procedure: TCSG Employee Assistance Program
• 4.9.5. Policy: TCSG Staff Development
• 4.9.5.p. Procedure: TCSG Staff Development Procedures
• 4.9.6. Policy: TCSG Defense and Indemnification
• 4.9.6.p. Procedure: TCSG Defense and Indemnification
• 4.9.7. Policy: TCSG Payroll Deductions
• 4.9.7.p. Procedure: TCSG Payroll Deductions
• 4.9.8.p. Procedure: TCSG Direct Deposit of Pay
• 4.9.9. Policy: TCSG Workers' Compensation and Return to Work
• 4.9.9.p. Procedure: TCSG Workers' Compensation - Reporting an Accident
• 4.9.10. Policy: TCSG Promotions

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Academic Affairs

Section 5.1 Academic Administration

• 5.1.1.p. Procedure: TCSG Academic Freedom
• 5.1.2. Policy: TCSG General Program and Program Specific Standards
• 5.1.2.p. Procedure: TCSG Business Affiliation Agreements
• 5.1.3. Policy: TCSG Technical Advisory Committees
• 5.1.4. Policy: TCSG Service Delivery Areas
• 5.1.5. Policy: TCSG Technical College Calendars
• 5.1.6. Policy: TCSG Structure of Associate Degree, Diploma, and Technical Certificate of Credit Programs
• 5.1.6.p. Procedure: TCSG Structure of Associate Degree, Diploma, and Technical Certificate of Credit Programs
• 5.1.7. Policy: TCSG Warranty of Degree, Diploma, and Technical Certificate of Credit Graduates
• 5.1.7.p. Procedure: TCSG Claim Report Procedures
• 5.1.8. Policy: TCSG Articulation and Transfer
• 5.1.8.p. Procedure: TCSG Articulation and Transfer
  • TCSG 5.1.8.p: SCTC Procedure - Articulation and Transfer
• 5.1.9. Policy: TCSG Program Approval and Termination
• 5.1.9.p. Procedure: TCSG Approval and Termination Procedures
• 5.1.10. Policy: TCSG College Campuses
• 5.1.10.p. Procedure: TCSG College Campuses
• 5.1.11. Policy: TCSG Live Work Projects
  • TCSG 5.1.11 Policy: SCTC Procedure - Live Work Projects
• 5.1.11.p. Procedure: TCSG Live Work Projects

Section 5.2 Non-Credit Programs

• 5.2.1. Policy: TCSG Non-Credit Instruction
  • TCSG 5.2.1.p: SCTC Procedure - Non-Credit Instruction
• 5.2.2. Policy: TCSG Quick Start
• 5.2.3. Policy: TCSG Programs for Adult Literacy
• 5.2.4. Policy: TCSG General Education Development (GED) Testing and Diplomas

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Student Affairs

Section 6.1 Student Equity

• 6.1.1.p.1. Procedure: TCSG Unlawful Harassment and Discrimination of Students
• 6.1.2p. Procedure: Sexual Harassment and Misconduct

Section 6.2 Admissions

• 6.2.1. Policy: TCSG Admissions
• 6.2.1.p. Procedure: TCSG Admissions Requiements
• 6.2.2. Policy: TCSG Residency
• 6.2.2.p. Procedure: TCSG Residency

Section 6.3 Student Records

• 6.3.1. Policy: TCSG Student Records
• 6.3.1.p.1. Procedure: TCSG Student Records Procedures
• 6.3.1.p.2. Procedure: TCSG Definition of Directory Information
• 6.3.2.p. Procedure: TCSG Student Records Retention Schedule

Section 6.4 Student Life

• 6.4.1. Policy: TCSG Student Handbooks
• 6.4.1.p. Procedure: TCSG Summary of Student Notification Requirements
• 6.4.2. Policy: TCSG Student Housing
• 6.4.2.p. Procedure: TCSG Residence Hall Room Entry and Search
• 6.4.3. Policy: TCSG National Emergencies
• 6.4.3.p. Procedure: TCSG National Emergencies

Section 6.5 Student Academics

• 6.5.1. Policy: TCSG Academic Standards, Evaluations, and Appeals
• 6.5.1.p. Procedure: TCSG Academic Standards, Evaluations and Appeals
• 6.5.2. Policy: TCSG Student Grade Point Average
• 6.5.2.p. Procedure: TCSG Student Grade Point Average
• 6.5.3. Procedure: TCSG Student Grievances

Section 6.6 Student Finances

• 6.6.1. Policy: TCSG Student Tuition and Fees
• 6.6.1.p. Procedure: TCSG Student Tuition and Fees
• 6.6.2. Policy: TCSG Student Activity Fund
• 6.6.2.p. Procedure: TCSG Student Activity Fund
• 6.6.3.p. Procedure: TCSG Student Organizations/Club Accounts
• 6.6.4. Policy: TCSG Satisfactory Academic Progress

Section 6.7 Student Conduct

• 6.7.1. Policy: TCSG Drug-Free Schools and Communities Act
• 6.7.2.p.1. Procedure: TCSG Student Disciplinary
• 6.7.2.p.2. Procedure: TCSG Model Student Conduct Codes

Section 6.8 Student Activities

• 6.8.1. Policy: TCSG Field Trips
• 6.8.1.p. Procedure: TCSG Field Trips
  • TCSG 6.8.1.p1: SCTC Procedure - Field Trips
• 6.8.2. Policy: TCSG Student Accident Insurance
• 6.8.3. Policy: TCSG Student Athletics
• 6.8.3.p. Procedure: TCSG Student Athletics

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