Advisement FAQs

May I have a copy of the college catalog? The college does not print catalogs. You may find a course catalog and a student handbook on the website www.sctech.edu. Click the “Current Students” tab on the top menu bar, and then click on “SCTC Course Catalog” or “SCTC Student Handbook” under the Student Resources section on the left hand side of the page.

How will the college contact me if something of major importance happens with my program? The college’s official means of communication is your SCTC student email address.

Which classes should I take if I want to transfer to another college? It is always up to the receiving institution to decide what will transfer. Students should contact the college to which they wish to transfer to make sure they are taking the correct courses. SCTC advisors cannot tell you with certainty that any particular class will transfer.

Do I have to attend orientation? A ROAR (Required Orientation, Advisement and Registration) session is mandatory for all new students just prior to registration for classes. This session provides an opportunity for students to become familiar with policies and regulations, and to learn more about the programs and services of the school. Orientation is offered on-campus or can be done online. Dates for on-campus orientation are mailed to students with acceptance letters.

How can I see my transcript, grades, or entrance exam test scores without coming up to one of the campuses? This information is accessible through your student Banner Web account. Click on the “Current Students” tab on the top menu bar, and then click on “Banner Web” (middle of right side). Click on “Enter Secure Area”. Click in the USER ID box and enter your student ID or your social security number. Click in the PIN box and enter your birthday in six digit format (052389). Click on “log in”. Click on “Student Services & Financial Aid”. Click on “Student Records”, and then “Academic Transcript”. Click “Submit” to see an unofficial transcript. View grades from the same “Student Records” tab. Click on “Final Grades” and then select the term and click “Submit”. To view your entrance exam test scores, return to the “Student Records” tab and click on “Degree Works” at the bottom of the list. Scroll toward the bottom of the Degree Works page to view test scores. If you changed your password, you will need to remember it. Otherwise you will need to present a picture ID at a Student Affairs office on any campus to have them reset your password. They will reset it to your birth date.

What is a CRN? A Course Reference Number is a five digit number used to identify each course section offered each semester.

What is GVTC? Georgia Virtual Technical Connection is the electronic clearinghouse for 20 Georgia technical colleges. You can find out if a course is being offered at one of these technical colleges at the following website:http://www.gvtc.org/.

How do I calculate my GPA? The overall cumulative grade point average (GPA) is calculated based on all credit courses taken at SCTC. GPA is calculated by (1) multiplying the credits for each course by the grade points associated with the grade earned, (2) totaling the points earned for all courses, and (3) dividing the total points by the total number of credits attempted. The assigned values for the grades are A=4, B=3, C=2, D=1, and F. In calculating an overall cumulative GPA, credit hours from courses receiving the following grades are not included: AC, AU, EX, I, IP, TR, W, A*, B*, C*, D*, F*. Each student’s GPA is posted on Degree Works. Click on the “Current Students” tab at the top of the website. Click on “Banner Web”, then “Enter Secure Area”. Enter ID and PIN. Click on “Student Services & Financial Aid”. Degree Works is the last selection on the menu. Once in Degree Works, click on the GPA Calculation tab.

Who is my advisor? Each student is assigned an academic advisor who will advise him/her concerning courses needed to complete a program of study. Students and advisors are responsible for monitoring appropriate courses to ensure that required courses are taken in the proper sequence. Each semester, students should be diligent about checking courses they register for against their required programs of study to assure they remain on target for graduation. General advisors are available for any current or returning student. Allied Health program advisors can advise students planning to enter any of the allied health programs. At the website www.sctech.edu, click on the “Academic” tab on the menu bar, then click “Advisement” under the Academic Resources section. Click “Faculty Advisors” (in red) to find a list of all advisors by program. Students may also contact a general advisor or Allied Health advisor found in the green space on the same page.

Will my advisor register me for classes? No, you must register yourself through your Banner Web account. Training sessions are available in the Advisement Center on campus or view the Banner Web video on the Advisement page of the website: www.sctech.edu

How do I change my major/program of study? Students who wish to change from one program to another or from the pursuit of one credential to another must meet the admissions requirements for the new program or credential. Students should be aware that credits earned in one program may not apply to a new program. Changing programs may lengthen the time required to complete a program. Change in Enrollment Forms should be received in the Student Affairs Office at least two weeks prior to any registration period. Students who are receiving benefits under a financial aid program should discuss the possible impact of a program change on their benefits. To change program status, students should take the following steps: 1. Inform current advisor; 2. Obtain signatures from the program advisor or director and financial aid officer; 3. Upon approval by all signed parties, the Student Affairs Office will determine the student’s admissions eligibility for the second program; 4. Requirements will be noted, and the student will be notified of any additional admissions requirements for the new program; 5. Complete a Transfer Credit Evaluation Request form for the new program of study; 6. Report to the new program advisor.

What does a “hold” or “flag” on my Banner Web account mean? How do I get it removed? It depends on the kind of hold it is. A hold might be placed on your account for a variety of reasons: you owe money to the college, you have a late library book, you need to return textbooks you borrowed from the textbook lending program, you haven’t passed an Exit exam in one or more learning support classes, you have an outstanding parking ticket, etc. To view holds, click on “Current Students” at the top of the SCTC website www.sctech.edu. Click on “Banner Web” and then “Enter Secure Area”. Enter your ID/PIN. Click on “Student Services & Financial Aid”. Click on “Student Records” and then “View Holds”. Report to/contact the office that put the hold on your account.

What determines whether I am a full-time student? Do I need to be? Enrollment in 12 credit hours makes you a full-time student at SCTC. Whether you need to be a full-time student depends on a variety of things:

  • Students on an international student VISA must carry 12 credits per semester;
  • Many students need to be full-time to stay on a parent’s health insurance plan;
  • Students getting HOPE may be full-time or part-time; the amount of book voucher money a student receives is based on full- v. part-time enrollment;
  • Veteran’s Affairs benefits and Pell Grant reimbursements to students are based on the number of credit hours a student is enrolled in. It does not require full-time enrollment, but if a student is enrolled part-time their reimbursement will be reduced.
  • WIA participants must be full-time during fall and spring semesters.

Can I get financial aid advice from my academic advisor? No, you really need to see the financial aid office or their web page for that information.

Can I have a “double major?” A dual major allows a student to seek a secondary program of study. A student may add a second major to his/her existing program as long as both majors have the same level (diploma to diploma, degree to degree, certificate to certificate) and the same cost per credit hour. A student may be considered for a dual major in unlike levels if it is the last semester of his/her current major. A student may take courses in unlike program levels if his/her admission status is special admit. No more than 17 semester hours taken under the special admit status can be applied toward a certificate, diploma, or degree. Special admit students are not eligible for financial aid. To be considered for a dual major on separate campuses, approval must be made by the Vice President for Academic Affairs/Designee.

Can I take the ACCUPLACER placement test again if I am unhappy with my score? Yes, for a nonrefundable retest fee of $15.00, students may retake all or part of the ACCUPLACER. Applicants cannot retest if they have begun a Learning Support course. Once a Learning Support course is completed satisfactorily and a final grade of a “C” or better has been posted, students can retest in that particular subject one time.  If the required score is not met, the student must continue with the sequence of courses. Test score must be within 5 points of the required Program Score for the specific content areas. (First attempt only.) Test scores are valid for 5 years. A retest cannot be given within 14 days of the original test date unless approved by staff. Applicants planning to retest must report to the Admission’s Office for the retest form and then to the Business Office to pay the retest fee. This form must be brought with the student to the testing center and presented to the assessment specialist at the time of testing.

Can I take exemption exams? A currently enrolled or accepted program student may receive course credit by passing an examination if one is offered. The examination may be written and/or performance based and validates competencies in skills the student would obtain through actual enrollment in the course. Exemption exams are given each semester. The list of exemption exams available and the schedule of test administration are available in the Academic Affairs Office.

I am a former student, but have not attended in over a year. What do I need to do so that I can register?Students who are inactive at SCTC for two full semesters or more will be required to: 1. Submit a completed application form to the Student Affairs Office. 2. Meet program admission requirements in effect at the time of readmission, including assessment (testing) requirements. If test scores are more than five years old or are not sufficient based on program requirements, the student may be required to retest or provide acceptable transfer coursework prior to readmission. 3. Submit official transcripts from all colleges, universities, or institutions attended since their last enrollment. 4. Must attend orientation.

Still have questions?

Contact an advisor at the following link: academicadvisor@sctech.edu