- You must complete a Free Application for Federal Student Aid (FAFSA)
- If you have a Bachelor’s Degree or higher, you are NOT eligible for ANY financial aid, except the Student Access Loan (SAL).
- The Department of Education now has a Lifetime Eligibility Limited on Pell Grant Students can receive up to a maximum of 600% Lifetime Eligibility Used (LEU) for Pell Grant (6 years/12 semesters). If you want to know what your LEU is, you can go to www.nslds.ed.gov. More information about Pell LEU can be found on our website.
- If you withdraw from courses you may be required to repay a portion of your financial aid back to the college. Please contact our office before you withdraw from courses.
All Financial Aid recipients: If you have been awarded Financial Aid you must go SCTC Student Handbook for important financial aid information regarding financial aid requirements, policies and procedures. Recipients will be responsible for understanding all pertinent information in the Student Handbook Pell Grant recipients: The Pell Award listed above is based on full-time enrollment. According to federal guidelines, full-time enrollment is twelve (12) or more credit hours. Most certificate programs are not eligible for Pell. If you are not enrolled full-time, your Pell Grant will be reduced according to federal regulations. HOPE Scholarship and HOPE Grant recipients: HOPE funds will ONLY pay a portion of your tuition. HOPE DOES NOT PAY ALL TUITION. HOPE Regulations may be reviewed at Georgia Student Finance Commission website. Students should be aware that the number of hours that HOPE Grant and HOPE Scholarship will pay are limited and all students are responsible to know and understand where he or she stands as it relates to these limits. Students should be aware that HOPE Scholarship awards require a 3.0 GPA at the 30 and 60 hour checkpoint. The HOPE Grant award requires a 2.0 GPA at the 30 and 60 hour checkpoint. The Zell Miller Grant requires a 3.5 GPA at all times.
Satisfactory Academic Progress Information
The U.S. Department of Education requires institutions of higher learning to establish standards of satisfactory academic progress for students receiving financial aid. Students must declare a major and be working toward the completion of that major in order to receive financial aid. Failure to maintain Satisfactory Academic Progress (SAP) will result in the loss of federal (Pell) and state (HOPE) grants and scholarships after the warning semester. In order to receive aid, a student must be making SAP regardless of whether he or she has previously received aid. NOTE: New students and/or transfer students are considered to be making Satisfactory Academic Progress (SAP). SAP includes three components:
- GPA (Cumulative): Students must maintain a cumulative Grade Point Average (GPA) of 2.0. The GPA is computed by the Registrar’s office on a scale of 4.0. The GPA is cumulative (includes entire Academic history). Students must have a minimum GPA of 2.0 when they transfer programs in order to receive financial aid for the new program.
- Quantitative Hours Completed (Cumulative): The financial aid recipient must have passed at least 66% of all hours Grades of A, B, C, D or any derivative of these letters are “satisfactory” for financial aid purposes. Students who do not complete the required minimum hours or whose GPA drops below the minimum requirement in a given semester are not considered to be maintaining SAP and are placed on Warning. Financial aid funds will be disbursed during the following semester of enrollment on a warning basis. If the student fails to make SAP after receiving aid while on their warning, the student’s financial aid will be suspended starting the next semester, until they meet all elements of the institutional SAP policy.
- Time Frame: A student may receive financial aid for 150% of the number of semester hours required to earn their degree, diploma, or certificate. For example, if a student is enrolled in a diploma program that takes 100 semester hours to complete, that student may receive financial aid (if eligible) for 150 semester hours before financial aid is revoked. Students cannot exceed Max Time Frame in any program receiving Federal or State Aid. Changing your major multiple times will put you at risk of loosing your aid.
Students falling below the SAP guidelines for the first time will be put on Financial Aid Warning. Financial Aid Warning is a warning period only and the student is still eligible for aid. The student will then have one (1) semester in which to meet SAP standards before being placed on Financial Aid Suspension. Due to the cost and length of the Commercial Truck and Commercial Straight Truck Driving Programs, students in these programs will have one (1) financial aid warning semester. If the student does not make SAP for whatever reason, he/she will be placed on Financial Aid Suspension for both truck driving programs. The student is eligible to appeal the suspension of financial aid by completing the Satisfactory Academic Progress Appeal with supporting documentation of an extenuating circumstance. Withdrawing during your financial aid appeal approved semester will change your status to Financial Aid Suspension.
Students who are on Financial Aid Warning and continue to fail are placed on Financial Aid Suspension. Students who are on Suspension are NOT eligible for Financial Aid. Students have the right to appeal their first suspension.
There are a maximum number of hours that students may attempt in pursuing their program of study. All students must complete their educational objective within a maximum time frame of one and one half (150 percent) times the length of the program in which they are enrolled. This means that once a student has attempted one and one half times the minimum number of credit hours necessary for completing program requirements, the student is ineligible to receive financial aid. All students must complete their program of study within a maximum time frame of one-and-one-half (150 percent) times the length of the program in which they are enrolled. This means that once a student has attempted one-and-one-half times the minimum number of credit hours necessary for completing program requirements, the student will be ineligible to receive financial aid assistance. Example of Maximum Timeframe calculation for one program:
- If a program requires 62 credits for completion
- Then, 62 x 150% = 93 attempted credits is maximum timeframe.Example of Maximum Timeframe calculation for an additional program after graduation:
- If a student graduates from a program and wishes to seek an additional degree or diploma then the cumulative hours for completion of the previous program will be added to the cumulative hours for completion of the second program plus 50 percent of the total will be used to establish maximum timeframe.
- If the completed program and current programs require 116 credits for completion (62 credits for previous program and 54 credits for current program)
- Then, 116 x 150% = 174 attempted credits is maximum timeframe.If the student qualifies for graduation in a particular major but makes a personal decision to remain in school and take additional classes, the student is no longer entitled to receive Federal Title IV Aid. If the time limit has been exceeded, aid eligibility ends. The student will be placed on financial aid suspension status.
- Attempted hours include all attempted hours at SCTC and all accepted transfer credits.
Students have the right to appeal their suspension of financial aid if they had extenuating circumstances that prevented them from making satisfactory academic progress. Extenuating circumstances include:
- death or serious illness or injury to the student or to immediate family member,
- extended hospitalization or medical condition of the student or their dependent,
- victimization of a violent crime or natural disaster,
- work related difficulties, and
- other unexpected documented situations.
Lack of transportation to school, poor class performance, and pursuit of a double or dual major are not an extenuating circumstance.
The statement of appeal must be specific, typed, and address the student's entire previous academic performance as well as how the circumstances have changed so that the student can meet SAP. The statement must be attached to the Appeal of Financial Aid Suspension form. This form may be obtained from the Financial Aid Office and is also located on the financial aid section of the SCTC Website. The appeal must be submitted by the payment deadline in the semester in which the student plans to attend.
The Satisfactory Academic Progress Appeals Committee will review appeals prior to the beginning of each semester. Once a decision has been made, the Financial Aid Office will notify the student of the committee's decision. Decision results will also be available on Banner Student Web. The committee's decision is final. If approved, the student will be placed on financial aid probation status for the subsequent semester(s). While at this status, the Financial Aid Office may require the student to maintain a specified percentage of semester coursework, cumulative GPA, and tutorial assistance. If any of the prescribed conditions are not met during the semester, eligibility will be denied and the student will be placed back on financial aid suspension at the conclusion of the semester.
If after the student's probation term they are not meeting the required completion rate and/or GPA but passed all their classes that term they are placed under an academic plan. While on SAP plan status, students must complete each semester with at least a 2.0 GPA and 66% completion rate.
Student will be expected to know the Satisfactory Academic Progress Policy. Students are given information on SAP at New Student Orientation (R.O.A.R). Students can also learn about the SAP policy by visiting the SCTC financial aid web-page. At the completion of the each term/semester, students can review their SAP status on Banner Student Web after final grades have been processed. The Financial Aid Office makes every attempt to notify students when they are on financial aid suspension; however, sometimes students do not receive notification due to circumstances beyond the control of the Financial Aid Office.
If a student is not notified of the financial aid suspension, that does not excuse a student from the financial aid suspension, nor does it exempt a student from appealing in a timely manner. Supporting documentation must be provided or the appeal will be denied!
To be reinstated for financial aid, the student must satisfactorily meet all elements of the institutional SAP policy.
Federal Funded Eligible Programs:
- All SCTC Degree Programs
- All SCTC Diploma Programs
The U.S. Department of Education uses a standard formula to evaluate Pell Grant eligibility by the information a student supplies on the Free Application for Federal Student Aid (FAFSA). This formula produces an EFC (expected family contribution) number, which will determine if the student is eligible for the grant. Applicants must be undergraduate students who have not earned a bachelor’s degree. More Information Pell Grant Lifetime Eligibility Used
The Supplemental Educational Opportunity Grant(SEOG) is a federally funded grant awarded to undergraduates with exceptional financial need. This grant is awarded first to those with maximum Pell Grant eligibility based on the file completion date, including providing all requested documentation to the Office of Financial Aid. Funds are extremely limited and there is no guarantee all eligible students will receive the grant. More Information
State Funded Programs:
HOPE – Helping Outstanding Pupils Educationally – is Georgia’s scholarship and grant program that rewards students with financial assistance in degree, diploma, and certificate programs at eligible Georgia public and private colleges and universities, and public technical colleges. More Information