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CARES Act Reporting

CARES Act Higher Education Emergency Relief (HEERF) Reporting

Higher Education Emergency Relief Fund – Student Aid

Information for Students

The CARES Act Higher Education Emergency Relief Fund-IHE/Student Aid provides funding to institutions to provide emergency financial aid grants to students whose lives have been disrupted, many of whom are facing financial challenges and struggling to make ends meet. Students cannot apply for assistance directly from the U.S. Department of Education but should contact their institutions for further information and guidance. Institutions have the responsibility of determining how grants will be distributed to students, how the amount of each student grant is calculated, and the development of any instructions or directions that are provided to students about the grant.

Southern Crescent Technical College (SCTC) signed and returned the Cares Act: Higher Education Emergency Relief Funds (HEERF) certification and agreement form to the Department of Education (DOE), and agrees to promptly make available at least 50% of the emergency financial aid grants to students from the advanced funds directly to students for their expenses related to the disruption of campus operations due to coronavirus, such as food, housing, course materials, technology, health care, and child-care expenses. The institution shall not use the advanced funds to reimburse itself for any costs or expenses, including but not limited to any costs associated with significant changes to the delivery of instruction due to the coronavirus and/or any refunds or other benefits that the institution previously issued to students.

The college received its student portion of $1,956,144.00

In compliance with the HEERF agreement, SCTC has disbursed to date $1,760,425.00 to its Cares eligible students.

Based on guidance from the DOE, SCTC estimates 2,545 students enrolled spring term and 1,309 students enrolled summer term at the institution will be eligible to participate in programs under Section 484 in Title IV of the Higher Education Act of 1965 and therefore eligible to receive an emergency financial aid grant.

On May 12, 2020, SCTC released HEERF Care funds to 2,545 students enrolled in spring classes.

On July, 2020, SCTC released additional HEERF Care funds to 1,309 students enrolled in summer classes

The CARES Act Legislation:

The CARES Act allows Southern Crescent Technical College to use its  own “significant discretion on how to award this emergency assistance to students.”  The only statutory requirement is that students use the funds for expenses related to the disruption of  campus operations due to COVID-19 and that students are eligible to complete a FAFSA application and are not exclusively enrolled in  distance education courses. The eligible expenses for this program are  the same as those outlined in the federal financial aid calculations for  determining a student’s cost of attendance.  These items include food, housing, course materials, technology, healthcare, and childcare.

Southern Crescent Technical College CARES Act Grant Proposals

The CARES Act Legislation:

 The CARES Act allows Southern Crescent Technical College to use its own “significant discretion on how to award this emergency assistance to students.”  The only statutory requirement is that students use the funds for expenses related to the disruption of campus operations due to COVID-19 and that students are eligible to complete a FAFSA application and are not exclusively enrolled in distance education courses. The eligible expenses for this program are the same as those outlined in the federal financial aid calculations for determining a student’s cost of attendance.  These items include food, housing, course materials, technology, healthcare, and childcare.

SCTC’s Approved Advanced Fund Allotment (student portion):  $1,956,144.00

  • Must be direct cash payments (refunds) to the students
  • Reporting required 30 days after certification and every 45 days thereafter
    • How grants were calculated
    • Instructions provided to students
  • Secretary DeVos suggests prioritizing students with the greatest need, distributing funds quickly and widely
  • Distribute funds within 1 year of date of agreement

Proposed Administrator:  Dr. Michelle Bedford

Rationale:

 The COVID-19 Pandemic has impacted the College’s students in a variety of ways creating financial hardships related to employment, housing, childcare, food, utilities, and medical expenses. To address these hardships, the College is providing its eligible spring term 2020 students, excluding non-resident aliens,  DACA students, dual enrollment, distance education (online-only), students who have loans in defaulted/overpayment status, students who were only enrolled in a part of term that ended prior to 3/13/2020, students who have unresolved verification requirements, and transient students an emergency stipend to help relieve the financial hardship caused by COVID-19.

Qualified students must meet the following requirements: be enrolled after March 13, in at least 1 credit hour, eligible for Title IV funding, must have a 19/20 ISIR on file, and cannot have any C codes (no outstanding verification requirements).

The award amount will be calculated based on the number of credit hours in which the student is enrolled in during spring and summer terms 2020.  Full- time students enrolled in 12 credit hours or more will receive $650.00, part-time students enrolled in 9-11 credit hours will receive a $500.00 award and students enrolled in 8 credit hours or less will receive a $325.00 grant.  The spring disbursement equates to approximately 65% of the advanced fund allotment or student portion.  Additionally, approximately 25% of the advanced fund allotment or student portion will be disbursed to summer term 2020 students who were enrolled during spring term 2020 and the remaining funds will be used for emergency grants to mitigate extenuating circumstances documented by a student emergency grant application.  Funds that are not expended, in these categories, by the end of the grant period, may be reallocated to new students who were encouraged to complete a FAFSA, but were not included in the first cohort or previously eligible students.  A new student, for the purposes of this plan, is one who had not completed a FAFSA and did not receive an initial award, but was otherwise eligible and since completed a FAFSA.

The Emergency Grant fund will be disbursed to current fall term 2020 students who are eligible for Title IV federal aid.  An application with an attestation substantiating the student has been adversely impacted by COVI 19 will be required.  A one time $500 grant will be available to eligible students on a first come first served basis.

The following charts illustrate the aforementioned allotments:

CARES ACT
Total Amount Spring Awards Summer Awards Emergency Grant
$1,956,144.00 $1,225,150.00 $535,275.00 $195,719.00

 

2545 Eligible Spring Term Students

 

Credit Hours Total Students (Spring) Award Amount Total
12 or more credit hours 886 $650 $575,900.00
9-11 credit hours 629 $500 $314,500.00
8 or less credit hours 1030 $325 $334,750.00

 

1309 Eligible Summer Term Students

 

Credit Hours Total Students (Summer) Award Amount

 

Total
12 or more credit hours 152 $650 $98,000.00
9-11 credit hours 350 $500 $175,000.00
8 or less credit hours 807 $325 $262,275.00

FAQs

  What is the CARES Act Grant Fund?

The CARES Act Higher Education Emergency Relief Fund-IHE/Student Aid provides funding to institutions to provide emergency financial aid grants to students whose lives have been disrupted, many of whom are facing financial challenges and struggling to make ends meet.

The COVID-19 Pandemic has impacted the College’s students in a variety of ways creating financial hardships related to employment, housing, childcare, food, utilities, and medical expenses. To address these hardships, the College is providing its title IV eligible spring term 2020 students, with a one-time emergency stipend to help relieve the financial hardship caused by COVID-19.

Eligible students must meet the following requirements:

  • Enrolled in spring classes and remained enrolled after March 13, 2020
  • Currently enrolled in at least 1 credit hour
  • Currently eligible for Title IV Funding
  • Must have a completed 2019-2020 FAFSA on file

NOTE: Students cannot have any outstanding financial aid issues

Students that are not eligible according to the guidelines issued by the Department of Education are:

  • International Students
  • Transient Students (Home institution will issue those grants)
  • Dual Enrolled Students
  • Distance education (online-only) Students
  • Students enrolled in Mini-mester one classes only (that ended prior to March 13, 2020)
  • Students who withdrew completely prior to March 13, 2020
  • Students in default or that have an overpayment
  • Students not making Satisfactory Academic Progress (SAP)

Yes, students must have a completed 2019-2020 FAFSA on file. In addition, students must have completed all verification and outstanding requirements to be considered for the one-time emergency fund disbursement.

If you do not have a 2019-2020 FAFSA on file you may fill it out online at www.fafsa.gov (SCTC’s school code: 005621).

The spring award amount will be calculated based on the number of credit hours in which the student is enrolled in during spring term 2020.  Full- time students enrolled in 12 credit hours or more will receive $650.00, part-time students enrolled in 9-11 credit hours will receive a $500.00 stipend and students enrolled in 8 credit hours or less will receive $325.00.

The following chart illustrates the aforementioned allotments:

Credit Hours Award Amount
12 or more credit hours $650
9-11 credit hours $500
8 or less credit hours $325

No, students will not have to apply for the one-time emergency fund disbursement.

It will be disbursed from your student account to BankMobile. If you have not already made your preference selection to BankMobile, please visit: http://bankmobiledisbursements.com/refundchoices/

Cares Funds will start disbursing to eligible students on May 12, 2020.

Yes, additional stipends will be disbursed to summer term 2020 students who were enrolled during spring term 2020. The amount of summer term awards will be determined at a later date.

Students can check their financial aid status via BannerWeb

Click on BannerWeb

  • Enter Secure Area
  • Enter your User ID and Pin
  • Your user id is your SCTC 900# or your Social Security Number
  • Your initial pin is your 6 digit birthdate (Month, day, two digit year)
  • If you are having trouble you can click on the “How to Access BannerWeb” link on the main page
  • Click on Student Services and Financial Aid
  • Click on Financial Aid
  • To check to see if you are missing documents or your SAP status, click on “My Eligibility‟
  • To check your Award, click on “My Award Information”
  • To view your student account to see if your aid has memo/authorized to pay for your classes
  • Go to Student Accounts
  • Then click on Account Detail for Term

Yes, students who complete a FAFSA by May 31st, may be considered for Emergency funds. However there is no guarantee funding will be available. Please keep in mind there is a limited amount of funds available and could run out quickly. To complete the 2019-2020 FAFSA go to www.fafsa.gov. SCTC school code is 005621 .

Contact the Financial Aid Office if you have questions at 770-228-7368 or via finaid@sctech.edu

HEERF SCTC CARES Student Communication

May 6, 2020Dear SCTC Students,

Southern Crescent Technical College received approval to distribute CARES Act funds to help spring term 2020 students and summer term 2020 students impacted by COVID-19. The Offices of Financial Aid and Student Accounts are working diligently to apply the federal guidelines and issue these funds. We will publish information on the SCTC Financial Aid webpage that will provide additional information and the amounts of the grants to be issued to eligible students.   Students will not have to apply for these funds, payments will be disbursed using student accounts through BankMobile. If you have not already made your preference selection through BankMobile please visit this link: http://bankmobiledisbursements.com/refundchoices/

The CARES Act states specifically that students who meet the following criteria may be eligible:

  • Students who have a completed 2019- 2020 FAFSA on file (If you do not have one on file you may fill out the 2019-2020 aid year, the form is online at www.fafsa.gov (SCTC’s school code: 005621)
  • Students who are currently enrolled for Spring term 2020
  • Summer term 2020 students who were also enrolled spring term after March 13, 2020

Students that are not eligible according to the guidelines issued by the Department of Education are:

  • International Students
  • Transient Students (Home institution will issue those grants)
  • Dual Enrolled Students (High School Students)
  • Students that were enrolled 100% online prior to March 13, 2020
  • Students enrolled in mini-mester 1 classes only (classes ended prior to March 13, 2020)
  • Students who withdrew completely from the college prior to March 13, 2020
  • Students with defaulted student loans or have an overpayment
  • Students not making Satisfactory Academic Progress (SAP)

Contact the Financial Aid Office if you have questions at 770-228-7368 or via finaid@sctech.edu. Please continue to check your email for additional information. Our goal is to start disbursing funds to students by May 12, 2020.
CARES Act funds are limited. Funds will continue to be distributed to eligible students until funds are exhausted.

Sincerely,
Dr. Michelle Bedford,
SCTC Director of Financial Aid