Request to Appeal

Academic Suspension Appeal Procedure

Students who appeal an academic suspension will be notified as soon as a decision is reached by the Academic Suspension Appeals Committee regarding their status.

The process begins by requesting an appeal using the form below.
The statement of appeal must be attached to the Appeal of Academic Suspension form. The statement must be specific, typed, and address the student’s entire previous academic performance as well as how the circumstances have changed so that the student can improve their academic performance.
The appeal must be submitted by noon on the third day of following semester. Example: If you were placed on suspension after Spring term, you have until the third day of Summer term to file an appeal.
The Academic Suspension Appeals Committee will review appeals the first three days of the semester.
Once a decision has been made, the Academic Affairs Office will notify the student via the student’s official SCTC email address of the committee’s decision.
The committee’s decision is final.

The Academic Affairs Office makes every attempt to notify students when they are on academic suspension; however, sometimes students do not receive notification due to circumstances beyond the control of the Academic Affairs Office.

If a student is not notified of the academic suspension, that does not excuse a student from the academic suspension, nor does it exempt a student from appealing in a timely manner. Supporting documentation must be provided or the appeal will be denied.

All Academic Suspension Appeal communication will be handled through the student’s SCTC (STU.SCTECH.EDU) email account. Please check this account regularly to ensure timely processing of your appeal.

Student’s Responsibilities

The Academic Affairs Office attempts to notify students when they are placed on Academic Probation and/or Suspension, however, sometimes students do not receive notification due to circumstances beyond the control of the Academic Affairs Office. If a student is not notified of the suspension, that in itself does not excuse a student from the academic suspension, nor does it exempt a student from appealing in a timely manner. A student’s status is available at all times via Banner Web by clicking Student & Financial Aid, Student Records, View Student Information.

Grade Appeal Procedure

If a student believes his or her final course grade is incorrect, he or she must first speak directly with the instructor to discuss the concern. If the issue is not resolved, the student may submit a formal grade appeal by selecting “Request to Appeal Grade” below. Grade appeal requests must be submitted no later than the end of the semester following the one in which the grade was posted; final grades must be posted to a student’s transcript before a grade can be appealed.

Once the request is submitted, the Grade Appeal Coordinator will convene a Grade Appeal Committee, composed of instructors and/or administrators, to review the appeal. If additional information is required to reach a decision, a hearing will be scheduled. In such cases, both the student and the instructor will be required to present their positions before the committee.

All hearings are held remotely, and all reviews and hearings are conducted in the order in which appeals are received. If a hearing is scheduled, the student must attend. Failure to attend without prior notice will result in the appeal being denied. A student with a verifiable and unavoidable reason may request one opportunity to reschedule. If he or she misses the rescheduled hearing, the appeal will be denied and the original grade will stand.

The Grade Appeal Committee will make every effort to resolve appeals by the end of the semester in which they are filed; however, a final ruling may be issued as late as the end of the following semester to allow for a thorough investigation. All decisions of the Grade Appeal Committee are final.

Financial Aid Suspension Policy

Students who are on Financial Aid Warning and continue to fail are placed on Financial Aid Suspension. Students who are on suspension are NOT eligible for Financial Aid. Students have the right to appeal their first suspension. Financial Aid Max Time Frame Students cannot appeal Max Time Frame. Once you have exceeded the 150% time frame, you are no longer eligible for aid. Student may, however, submit a Max Time Frame Review Form if they feel they have not exceeded the 150% rule. Changing your program multiple times can affect your eligibility. Financial Aid: Right of Appeal by Students Placed on Financial Aid Suspension Financial aid recipients who have failed to meet SAP and who have been placed on Financial Aid Suspension may appeal in writing to the Financial Aid Appeals Committee. Appeals must be written, specifically addressing the extenuating circumstances and must be submitted to the Office of Financial Aid within thirty (30) days of notification of the failure to make satisfactory progress. Supporting documentation must be provided or the appeal will be denied. If the appeal is approved, financial aid is reinstated changing the SAP status to probation. This allows the student only one semester to make satisfactory academic progress. Students who are on Financial Aid Probation and continue to fail SAP standards during their probationary semester, are then placed on Financial Aid Suspension. Students who are on suspension are NOT eligible for financial aid. During the semester the student is on probation, they must maintain a 2.0 GPA and a completion rate of 67%. If the appeal is not approved, financial aid is denied. Withdrawing during your financial aid appeal-approved semester will change your status to Financial Aid Suspension. The decision of the Financial Aid Appeals Committee is final. The Appeal form can be found on our Financial Aid page. Financial Aid Reinstatement To be reinstated for financial aid, the student must satisfactorily meet all elements of the institutional SAP policy.

Admissions Denial Policy

Admissions Appeal Applicants who feel they were unjustly denied admission to Southern Crescent Technical College may appeal to the Vice President for Student Affairs/Designee. This appeals process also applies to currently enrolled diploma students who desire to transfer into a degree program. In the event that an applicant is denied admission and the applicant desires to appeal the admissions decision, the individual may take the following steps:

The applicant may wish to review the admission requirements for that particular program with a counselor in the Admissions Office.
An appeal of a denial of admission may be made. Should the applicant choose to appeal, the process is as follows:
- The applicant must appeal in writing to the Vice President for Student Affairs/Designee. The applicant should give an extensive explanation for the appeal and provide relevant supporting documentation. When the appeal form is submitted to the Vice President for Student Affairs/Designee, the appeals process will officially begin.
- The Vice President for Student Affairs will assemble an Admissions Appeal Committee (five members minimum) which may include the following:
  - Non-voting facilitator: Department chair of an uncontested department
  - Vice President for Student Affairs/Designee)
  - Registrar
  - Vice President for Academic Affairs (or designee)
  - Dean for Academic Affairs or appropriate Academic Affairs Dean
  - Instructor from the Arts and Sciences Department
- The Vice President for Student Affairs will call a meeting of the Admissions Appeal Committee. If the committee determines that the appeal is frivolous or without merit, the committee will deny the appeal without further review. If the appeal is legitimate, the committee may require a personal appearance by the petitioning student. After review by the committee, the appeal is either “Denied” or “Approved” with recommendations or conditions as stipulated by the committee.
- The applicant will be notified (within ten (10) days) of the decision in writing from the office of the Vice President for Student Affairs.
- If the applicant is dissatisfied with the findings of the committee, which may include the following:
  - Non-voting facilitator: Department chair of an uncontested department
  - Vice President for Student Affairs (or designee)
  - Registrar
  - Vice President for Academic Affairs (or designee)
  - Dean for Academic Affairs or appropriate Academic Affairs Dean he/she may request that the appeal form and documentation be forwarded to the President for further consideration. Such requests must be made in writing within ten (10) days of receipt of the committee’s decision. Failure to respond within the specified time will forfeit the right to appeal further.
- After consideration of the committee’s report, the President shall make a decision within ten (10) days and notify the applicant in writing.

Submit a Request to Appeal:

Request to Appeal Grade

Students who wish to make a request to appeal a grade should complete this form.

"*" indicates required fields

Appeal Procedure

The appeal process is provided to students who seek to substantiate a concern regarding an academic and/or financial decision rendered on behalf of the college. The following conditions must apply for an appeal to be brought before a committee for a hearing:

The Request for Appeal document must be completed and submitted to the Appeals Committee Chair within the specified deadline for the type of appeal requested;
Extenuating circumstances should have existed for the student during the academic term for which an appeal is being requested;
In the case of an academic suspension, the request must be filed immediately following the academic term wherein the student was placed on academic suspension.

The student requesting an appeal should prepare to present his or her case to a committee. During the presentation, the student may present relevant documentation to support his or her case. Copies of the documentation presented to the committee must be submitted as evidence for the hearing and will not be returned to the student. The decision of the Appeals Committee is final. Disclaimer: Processes vary depending on the type of appeal.

Student Information

Name*

First Last

Preferred Phone*

Alternate Phone Number

Student Identification Number*

Please enter your current student identification number (your Banner ID).

Preferred Email Address*

Address*

Street Address Address Line 2 City State / Province / Region ZIP / Postal Code

Current Term*

Program*

What is your primary major, or program area at SCTC?

What type of credential are you seeking?*

If you are enrolled in more than one credential, please simply select one.

Appeal Information

Term of the grade being appealed*

Grade appeals must be submitted before the end of the next term. Example: A Grade Appeal for a grade posted at the end the Spring 2023 (202314) term must be submitted before the end of the Summer 202316 term.

Class CRN*

The course number in Banner for you course. This can be found by viewing your grades. It is a 5 digit number. ex 40104

Course Information*

Enter the name of the course AND the section number. Ex. Introductory Microbiology BIOL 2117

Narrative*

Describe your situation or circumstances and how they affected you or your academic or financial record at the college. Indicate dates and time periods involved, as well as specific course, instructor, grade, or other information relevant to your situation.

Improvement*

Explain how you have improved or intend to improve in the areas for which you need to make an appeal.

Action Requested*

Describe the action that you wish the College to take regarding your appeal.

Supporting Documentation

Please upload a copy of any supporting documentation that you would like to be considered during your appeal.

Drop files here or

Accepted file types: jpg, gif, png, pdf, doc, docx, rtf, xlsx, Max. file size: 25 MB, Max. files: 3.

Electronic Signature Required*

By typing my name here, I declare that the information on this form and all supporting documentation is true, correct, and complete to the best of my knowledge and belief.

Upon Completion of this Document

The completed Request to Appeal may be submitted in paper, by fax, by email, or via this form, along with supporting documentation, to the Office of Academic Affairs or the Office of Student Affairs. Contact information is provided below.

Contact Information*

Select the appropriate campus where you would like to submit your appeal.

Contact information for the campus selected will be displayed below.

Phone: 770-504-7590
Fax: 770-504-7593

Phone: 706-646-6148
Fax: 706-646-6196

Phone: 770-228-7348
Fax: 770-229-3294

Phone: 770-914-4411
Fax: 770-914-4424

Phone: 706-468-9930
Fax: 706-468-9818

CAPTCHA

Request to Appeal Academic Suspension

Students who wish to make a request to appeal academic suspension should complete this form.

Appeal Procedure
The appeal process is provided to students who seek to substantiate a concern regarding an academic and/or financial decision rendered on behalf of the college. The following conditions must apply for an appeal to be brought before a committee for a hearing:
- The Request for Appeal document must be completed and submitted to the Appeals Committee Chair within the specified deadline for the type of appeal requested;
- Extenuating circumstances should have existed for the student during the academic term for which an appeal is being requested;
- In the case of an academic suspension, the request must be filed immediately following the academic term wherein the student was placed on academic suspension.
The student requesting an appeal should prepare to present his or her case to a committee. During the presentation, the student may present relevant documentation to support his or her case. Copies of the documentation presented to the committee must be submitted as evidence for the hearing and will not be returned to the student. The decision of the Appeals Committee is final. Disclaimer: Processes vary depending on the type of appeal.
Student Information
Name*
First Last
Preferred Phone*
Alternate Phone Number
Student Identification Number*
Please enter your current student identification number (your Banner ID).
Preferred Email Address*
Address*
Street Address Address Line 2 City State / Province / Region ZIP / Postal Code
Current Term*
Program*
What is your primary major, or program area at SCTC?
What type of credential are you seeking?*
If you are enrolled in more than one credential, please simply select one.
Appeal Information
Narrative*
Describe your situation or circumstances and how they affected you or your academic or financial record at the college. Indicate dates and time periods involved, as well as specific course, instructor, grade, or other information relevant to your situation.
Improvement*
Explain how you have improved or intend to improve in the areas for which you need to make an appeal.
Action Requested*
Describe the action that you wish the College to take regarding your appeal.
Supporting Documentation
Please upload a copy of any supporting documentation that you would like to be considered during your appeal.
Drop files here or

Accepted file types: jpg, gif, png, pdf, doc, docx, rtf, xlsx, Max. file size: 25 MB, Max. files: 3.
Electronic Signature Required*
By typing my name here, I declare that the information on this form and all supporting documentation is true, correct, and complete to the best of my knowledge and belief.
Upon Completion of this Document
The completed Request to Appeal may be submitted in paper, by fax, by email, or via this form, along with supporting documentation, to the Office of Academic Affairs or the Office of Student Affairs. Contact information is provided below.
Contact Information*
Select the appropriate campus where you would like to submit your appeal.
Contact information for the campus selected will be displayed below.
- Phone: 770-504-7590
- Fax: 770-504-7593
- Phone: 706-646-6148
- Fax: 706-646-6196
- Phone: 770-228-7348
- Fax: 770-229-3294
- Phone: 770-914-4411
- Fax: 770-914-4424
- Phone: 706-468-9930
- Fax: 706-468-9818
CAPTCHA

Request to Appeal Admission Denial

Students who wish to make a request to appeal admission denial should complete this form.

Appeal Procedure
The appeal process is provided to students who seek to substantiate a concern regarding an academic and/or financial decision rendered on behalf of the college. The following conditions must apply for an appeal to be brought before a committee for a hearing:
- The Request for Appeal document must be completed and submitted to the Appeals Committee Chair within the specified deadline for the type of appeal requested;
- Extenuating circumstances should have existed for the student during the academic term for which an appeal is being requested;
- In the case of an academic suspension, the request must be filed immediately following the academic term wherein the student was placed on academic suspension.
The student requesting an appeal should prepare to present his or her case to a committee. During the presentation, the student may present relevant documentation to support his or her case. Copies of the documentation presented to the committee must be submitted as evidence for the hearing and will not be returned to the student. The decision of the Appeals Committee is final. Disclaimer: Processes vary depending on the type of appeal.
Student Information
Name*
First Last
Preferred Phone*
Alternate Phone Number
Student Identification Number*
Please enter your current student identification number (your Banner ID).
Preferred Email Address*
Address*
Street Address Address Line 2 City State / Province / Region ZIP / Postal Code
Current Term*
Program*
What is your primary major, or program area at SCTC?
What type of credential are you seeking?*
If you are enrolled in more than one credential, please simply select one.
Appeal Information
Term the appeal applies to*
Narrative*
Describe your situation or circumstances and how they affected you or your academic or financial record at the college. Indicate dates and time periods involved, as well as specific course, instructor, grade, or other information relevant to your situation.
Improvement*
Explain how you have improved or intend to improve in the areas for which you need to make an appeal.
Action Requested*
Describe the action that you wish the College to take regarding your appeal.
Supporting Documentation
Please upload a copy of any supporting documentation that you would like to be considered during your appeal.
Drop files here or

Accepted file types: jpg, gif, png, pdf, doc, docx, rtf, xlsx, Max. file size: 25 MB, Max. files: 3.
Electronic Signature Required*
By typing my name here, I declare that the information on this form and all supporting documentation is true, correct, and complete to the best of my knowledge and belief.
Upon Completion of this Document
The completed Request to Appeal may be submitted in paper, by fax, by email, or via this form, along with supporting documentation, to the Office of Academic Affairs or the Office of Student Affairs. Contact information is provided below.
Contact Information*
Select the appropriate campus where you would like to submit your appeal.
Contact information for the campus selected will be displayed below.
- Phone: 770-504-7590
- Fax: 770-504-7593
- Phone: 706-646-6148
- Fax: 706-646-6196
- Phone: 770-228-7348
- Fax: 770-229-3294
- Phone: 770-914-4411
- Fax: 770-914-4424
- Phone: 706-468-9930
- Fax: 706-468-9818
CAPTCHA

Academic Suspension Appeal Procedure

Student’s Responsibilities

Financial Aid Suspension Policy

Admissions Denial Policy

Submit a Request to Appeal:

Request to Appeal Grade

Request to Appeal Grade

Appeal Procedure

Student Information

Appeal Information

Upon Completion of this Document

Request to Appeal Academic Suspension

Request to Appeal Academic Suspension

Appeal Procedure

Student Information

Appeal Information

Upon Completion of this Document

Request to Appeal Admission Denial

Request to Appeal Admission Denial

Appeal Procedure

Student Information

Appeal Information

Upon Completion of this Document

A unit of the Technical College System of Georgia

A unit of the
Technical College System of Georgia