Request to Appeal

Academic Suspension Appeal Procedure

Students who appeal an academic suspension will be notified as soon as a decision is reached by the Academic Suspension Appeals Committee regarding their status.

1. The process begins by requesting an appeal using the form below.
2. The statement of appeal must be attached to the Appeal of Academic Suspension form. The statement must be specific, typed, and address the student’s entire previous academic performance as well as how the circumstances have changed so that the student can improve their academic performance.
3. The appeal must be submitted by noon on the third day of following semester. Example: If you were placed on suspension after Spring term, you have until the third day of Summer term to file an appeal.
4. The Academic Suspension Appeals Committee will review appeals the first three days of the semester.
5. Once a decision has been made, the Academic Affairs Office will notify the student via the student’s official SCTC email address of the committee’s decision.
6. The committee’s decision is final.

The Academic Affairs Office makes every attempt to notify students when they are on academic suspension; however, sometimes students do not receive notification due to circumstances beyond the control of the Academic Affairs Office.

If a student is not notified of the academic suspension, that does not excuse a student from the academic suspension, nor does it exempt a student from appealing in a timely manner. Supporting documentation must be provided or the appeal will be denied.

All Academic Suspension Appeal communication will be handled through the student’s SCTC (STU.SCTECH.EDU) email account. Please check this account regularly to ensure timely processing of your appeal.

Student’s Responsibilities

The Academic Affairs Office attempts to notify students when they are placed on Academic Probation and/or Suspension, however, sometimes students do not receive notification due to circumstances beyond the control of the Academic Affairs Office. If a student is not notified of the suspension, that in itself does not excuse a student from the academic suspension, nor does it exempt a student from appealing in a timely manner. A student’s status is available at all times via Banner Web by clicking Student & Financial Aid, Student Records, View Student Information.

Grade Appeal Policy

If a student receives a course grade which he or she believes is incorrect, the first step is for the student to discuss the disagreement with the instructor. If the student is not satisfied with the decision of the instructor, the student may complete a Request to Appeal and designate “Grade Appeal” in the appropriate section of the form. The request must be submitted to the Office of Academic Affairs. Once a completed Request to Appeal has been received, then a Dean for Academic Affairs will be notified and will convene the Grade Appeals Committee for resolution; a resolution will be rendered by the end of the semester that follows the semester where the grade was posted. The decision of the committee is final. Appeals must be made prior to the end of the semester after the grades were posted. Once a meeting date is set with the appeals committee, if the student does not show up for the appointment, the committee will automatically close the appeal. A student only receives one opportunity to present their information for the appeal. If there are unforeseen, verifiable circumstances that require the student to cancel the appeals meeting, the student will have one final opportunity to reschedule the meeting. If the student does not attend the final appointment the final class grade will stand.

Financial Aid Suspension Policy

Students who are on Financial Aid Warning and continue to fail are placed on Financial Aid Suspension. Students who are on suspension are NOT eligible for Financial Aid. Students have the right to appeal their first suspension. Financial Aid Max Time Frame Students cannot appeal Max Time Frame. Once you have exceeded the 150% time frame, you are no longer eligible for aid. Student may, however, submit a Max Time Frame Review Form if they feel they have not exceeded the 150% rule. Changing your program multiple times can affect your eligibility. Financial Aid: Right of Appeal by Students Placed on Financial Aid Suspension Financial aid recipients who have failed to meet SAP and who have been placed on Financial Aid Suspension may appeal in writing to the Financial Aid Appeals Committee. Appeals must be written, specifically addressing the extenuating circumstances and must be submitted to the Office of Financial Aid within thirty (30) days of notification of the failure to make satisfactory progress. Supporting documentation must be provided or the appeal will be denied. If the appeal is approved, financial aid is reinstated changing the SAP status to probation. This allows the student only one semester to make satisfactory academic progress. Students who are on Financial Aid Probation and continue to fail SAP standards during their probationary semester, are then placed on Financial Aid Suspension. Students who are on suspension are NOT eligible for financial aid. During the semester the student is on probation, they must maintain a 2.0 GPA and a completion rate of 67%. If the appeal is not approved, financial aid is denied. Withdrawing during your financial aid appeal-approved semester will change your status to Financial Aid Suspension. The decision of the Financial Aid Appeals Committee is final. The Appeal form can be found on our Financial Aid page. Financial Aid Reinstatement To be reinstated for financial aid, the student must satisfactorily meet all elements of the institutional SAP policy.

Admissions Denial Policy

Admissions Appeal Applicants who feel they were unjustly denied admission to Southern Crescent Technical College may appeal to the Vice President for Student Affairs/Designee. This appeals process also applies to currently enrolled diploma students who desire to transfer into a degree program. In the event that an applicant is denied admission and the applicant desires to appeal the admissions decision, the individual may take the following steps:

• The applicant may wish to review the admission requirements for that particular program with a counselor in the Admissions Office.
• An appeal of a denial of admission may be made. Should the applicant choose to appeal, the process is as follows:
  • The applicant must appeal in writing to the Vice President for Student Affairs/Designee. The applicant should give an extensive explanation for the appeal and provide relevant supporting documentation. When the appeal form is submitted to the Vice President for Student Affairs/Designee, the appeals process will officially begin.
  • The Vice President for Student Affairs will assemble an Admissions Appeal Committee (five members minimum) which may include the following:
    • Non-voting facilitator: Department chair of an uncontested department
    • Vice President for Student Affairs/Designee)
    • Registrar
    • Vice President for Academic Affairs (or designee)
    • Dean for Academic Affairs or appropriate Academic Affairs Dean
    • Instructor from the Arts and Sciences Department
  • The Vice President for Student Affairs will call a meeting of the Admissions Appeal Committee. If the committee determines that the appeal is frivolous or without merit, the committee will deny the appeal without further review. If the appeal is legitimate, the committee may require a personal appearance by the petitioning student. After review by the committee, the appeal is either “Denied” or “Approved” with recommendations or conditions as stipulated by the committee.
  • The applicant will be notified (within ten (10) days) of the decision in writing from the office of the Vice President for Student Affairs.
  • If the applicant is dissatisfied with the findings of the committee, which may include the following:
    • Non-voting facilitator: Department chair of an uncontested department
    • Vice President for Student Affairs (or designee)
    • Registrar
    • Vice President for Academic Affairs (or designee)
    • Dean for Academic Affairs or appropriate Academic Affairs Dean he/she may request that the appeal form and documentation be forwarded to the President for further consideration. Such requests must be made in writing within ten (10) days of receipt of the committee’s decision. Failure to respond within the specified time will forfeit the right to appeal further.
  • After consideration of the committee’s report, the President shall make a decision within ten (10) days and notify the applicant in writing.

Submit a Request to Appeal: